Sites and scoping
An organization is divided into sites — branches, depots or terminals — and any membership can additionally be restricted to a chosen set of sites. That scope, on top of roles, decides which vehicles, drivers and their related records a given user can see.
Who it's for
An organization administrator creates sites and fleet groups, invites members, and assigns their access scope; a fleet manager typically works with broad access and no scope restriction. See the canonical role names in Roles and permissions.
Key concepts
A site is a branch, depot or terminal with its own time zone — the base unit fleet records are divided by. A fleet group is an additional, optional grouping of vehicles inside a site. A site scope is the list of sites attached to a membership — an empty list means access to the whole organization.
A site is not a geofence. Geofences on the live map are areas the platform uses to detect a vehicle entering, leaving or dwelling; a vehicle is never assigned to one, it simply drives into it. A vehicle belongs to a site permanently.
Sites and fleet groups
An organization administrator creates sites with a name and a time zone on the Organization → Sites screen in the console; every vehicle, asset, driver and charger belongs to exactly one site. The first site ("Główna siedziba" — head office) is created automatically with the organization. The list shows what is attached to each site: the number of vehicles, drivers, assets, chargers and fleet groups.
A site that still has anything attached cannot be deleted: deleting it would strand those records outside every access scope. Reassign the vehicles, drivers and the rest to another site first — only an empty site can be removed.
Within a site you can also set up fleet groups — say, to group vehicles by customer or haul type. Groups are added, renamed and deleted in the panel that expands under each site, and each group shows how many vehicles and assets belong to it. A group that still holds anything cannot be deleted.
Membership is set on the vehicle or asset itself — on its own form (at registration and when editing), or when assigning a vehicle to a site. A group belongs to one site, so changing the site clears the group choice. Clicking a site's name in the list opens its page: that site's groups, vehicles and assets, with a filter by group — which is where you see what a given group actually holds.
Everyone else can see the list of sites (they need it to register a vehicle, for one), but only an organization administrator can add, edit or delete them.
Scope on a membership
An organization administrator grants each membership, alongside its roles, an optional site scope from member management. By default the scope is empty — the member sees the whole organization. Once one or more sites are assigned, the user only sees and acts on vehicles, assets, drivers, chargers and fleet groups belonging to their sites; reading or editing a record outside that scope behaves as if the record didn't exist.
The scope also reaches records that carry no site of their own but reference a vehicle or driver that is in scope — work orders and maintenance schedules, inspections, routes and dispatch assignments, fuel transactions with their fraud flags, and charging sessions all inherit visibility from their vehicle or driver. A record with no such link at all (an unassigned route, say) stays visible to everyone — no affiliation isn't the same as belonging to someone else's site.
Dashboards, reports, safety events, compliance data (hours of service, tachograph) and live telematics positions are shown organization-wide today, regardless of a membership's site scope.
Organization settings
Beyond sites, an organization administrator manages the organization's own settings: its name, currency and default interface language, plus data residency — the region where the organization's data is stored. An optional downtime rate per hour, in the organization's own currency, turns a vehicle's downtime cost from a one-off figure entered by hand into one computed automatically from work-order time (see Vehicles); leaving it blank keeps downtime a manual entry.