Compliance overview
The compliance module is a single console for organizations whose vehicles and drivers fall under different legal regimes — it tracks driver hours of service, tachograph records, IFTA fuel-tax reporting and posting-of-drivers declarations, so the data a roadside inspection or audit needs is always at hand.
Who it's for
The compliance officer runs the module day to day: reviewing infringements, filing IFTA reports, keeping the compliance calendar and producing audit exports. The fleet manager and organization administrator administer jurisdiction profiles and their assignment to vehicles. The safety manager receives notifications about predicted hours-of-service violations. The driver records and reviews their own hours from the mobile app — they see only their own data.
Key concepts
- Compliance profile — one jurisdiction's rule set (e.g. United States, European Union, Canada) plus its parameters (e.g. the cycle in Canada, the fatigue management scheme in Australia), assigned to a vehicle.
- Jurisdiction — the legal regime a vehicle and driver operate under; it decides which hours-of-service limits and report formats apply.
Profiles and assignment
You create a compliance profile once for each jurisdiction your fleet operates in and assign it to vehicles. A vehicle with no assigned profile defaults to US rules (FMCSA) — a safe starting point that's worth changing to the right jurisdiction as soon as you configure a fleet operating outside the United States.
The effective profile
The system continuously resolves which profile applies to a given driver: if a vehicle is known, its assignment wins; otherwise the system falls back to the last vehicle the driver actually drove in recent days. The same mechanism drives the live HOS clocks described in HOS clocks and duty status.
Compliance calendar
The calendar brings together upcoming and overdue obligations in one place: tachograph downloads, expiring driver credentials and vehicle documents, and quarterly IFTA filing deadlines for fleets operating in the United States.
Data retention
Hours-of-service records are kept for the period required by regulation, then flagged as eligible for removal once that period elapses — the original record and its full edit history stay intact throughout the retention window.
In the background
Every active driver's HOS clocks are recalculated on a recurring schedule, and a predicted violation raises a notification. Separate recurring jobs track the repair countdown for logging-device malfunctions and flag records that have reached the end of their required retention window.