IFTA and mobility
This page covers two independent obligations that apply to different fleets: IFTA fuel-tax reporting for carriers operating in the United States and Canada, and the EU Mobility Package obligations — base returns, cabotage limits, and posting declarations — for fleets operating in the European Union.
Who this is for
The compliance officer runs both halves of this module; the fleet manager and organization administrator share the same administrative access. Neither function is available from the driver's mobile app.
IFTA
IFTA (the International Fuel Tax Agreement) is how US states and Canadian provinces apportion a fleet's fuel tax across the jurisdictions it drove through. The platform only runs this reporting for organizations whose compliance profile is set to the United States — see United States. Assigning miles and fuel to a jurisdiction, though, covers a wider footprint — the full IFTA membership: the 48 contiguous US states plus the District of Columbia, and Canada's 10 provinces. A position farther than roughly 500 km from every jurisdiction's centroid lands in an "unassigned" bucket.
Assigning miles and fuel
For every vehicle active in the quarter, the platform turns consecutive telematics positions into hops and attributes each hop to the jurisdiction where it started, summing distance separately per jurisdiction. In parallel it sums fuel purchases from the same period, attributed by the fueling station's position; a purchase with no known position lands in the same "unassigned" bucket.
Quarterly reports and export
A quarterly report lines up distance and fuel per jurisdiction, plus fleet-wide totals. Regenerating a report for a quarter that already has one replaces it — a report always reflects the data as of when it was generated. Figures are stored in kilometres and litres; the export converts them to miles and gallons (alongside the km/litre values), with one line per jurisdiction and a totals row at the end.
Generating a report on demand — for any year and quarter — doesn't require a US profile; only the automatic quarterly generation and the compliance-calendar deadlines are gated to organizations that have one.
Posting and cabotage
The Mobility Package obligations apply only to organizations with an EU profile — in the United Kingdom the platform deliberately doesn't run them (see United Kingdom).
Base returns
Every active driver must return to an operational base at least every 4 weeks, and every EU-profile vehicle at least every 8 weeks. The platform detects a return automatically, with no extra tracking: for a driver, it looks for the most recent duty-status record whose position falls inside a geofence marked as an operational base; for a vehicle, the most recent entry event into such a geofence. A subject with no return ever recorded is overdue immediately. The countdown shows up in a separate base-returns view, not the compliance calendar — which only covers tachograph downloads, expiring documents, and IFTA deadlines; if the organization has no operational base defined, that view stays empty.
Cabotage
You log each cabotage operation (a domestic haul performed in another member state following an international carriage) with a vehicle, an optional driver, the host country, and start/completion dates. From that, the platform keeps a live limit status per vehicle-and-host-country pair: up to 3 operations within a rolling 7-day window, and once that's used up, a 4-day cooling-off before the same vehicle can perform cabotage there again. The status view shows operations used in the window, how many remain, when the window and cooling-off end, and whether the log already shows a violation.
Posting declarations
The posting-declaration export lines up logged cabotage operations for a chosen date range (roughly the last six months by default), grouped by driver and host country — with the first and last operation dates and the operation count. That's the input for filing through the EU's IMI system.
Behind the scenes
A daily job computes the base-return countdown for every organization with an EU profile and raises a reminder for each overdue return — driver or vehicle. A quarterly job, run a few days after each quarter closes (so late fuel imports have time to land), generates the IFTA report for every organization with a US profile.